Google Drive is already so popular and definitely appears in our work. If you’re just starting out, check out this article and you’ll understand how to use Google Drive professionally. The article guides Google Drive from basic things like downloading files, creating folders, then sharing advanced Google Drive files and how to buy more space on Google Drive.
Update 12/2019: the article has been completely remodeled to match the Google Drive version and current user expectations.
Sign in to Google Drive
To start using Google Drive, you need a Gmail account. If you don’t have one, click create a Gmail account and give you one. Once you’ve got Gmail, you can sign in to Google Drive with drive.google.com to use.
The first interface of Google Drive will be like this, you just turn off the introductory windows.
Upload files to Google Drive
To upload the file to Google Drive, click the New plus sign in the upper-left corner of the Google Drive page.
You have 2 options to upload to Google Drive as follows:
- Upload files: you select each individual file to upload slowly.
- Upload folders: you only select folders, all files in the folder will be uploaded to Google Drive.
In addition to uploading files from your computer to Google Drive, you can create some other Google Drive-supported files such as Google Docs, Google Sheets, Google Forms, etc.
After uploading the file, you can rename, delete, or do some tasks by clicking right on the file.
Create a folder in Google Drive
To create a folder in Google Drive, click the New plus sign, and then select Folder.
Name the folder you want to create on Google Drive, and then click create it.
Move files to a Google Drive folder
We got the files, we got the folders. We’ll think about arranging, moving them. There are 2 ways for you to move files on Google Drive.
Way 1: You click on the file you want to move, and then drag it to the destination folder.
Option 2: you right-click the file and then select Move to.
There will be a small window for you to choose the destination folder, after selecting the folder, you click the Move button to complete.
Share files on Google Drive
File sharing on Google Drive is the most important step that new users need to know, but other parts are relatively easy. There are 3 types of Google Drive share that Lucid Gen wants detailed instructions for you.
- Share Google Drive files for everyone to see.
- Sharing a Google Drive file grants editing permission to someone.
- Google Drive file sharing grants editing permissions to all.
Share Google Drive files for everyone to see
Sharing a Google Drive file for everyone to see means that you’ll get a link that anyone who opens it can see, but doesn’t have permission to edit.
You right-click the file or folder you want to share, and then select Get a shared link.
There will be a small window that appears that contains the link, notice the green button it pops up to share. Copy the link in the cell to send it to others.
Share a Google Drive file that grants editing permissions to someone
Sharing a Google Drive file grants editing permission to someone, which means you’ll allow some of the people you have their Gmail to view and edit it or files in a folder if you share a folder.
You right-click the file or folder you want to share on Google Drive, and then choose Share.
Next, you can enter the share recipient’s Gmail address and then click Done. But for more clarity, you can click on the words Advanced to see more options.
At the advanced Google Drive file sharing window, you share a more general feel. Including links, access is private or public, and adding people is edited.
Enter the shared recipient’s Gmail address, and then select the level of access that Can be sorted, added, and edited. Then you click the Send button and the person will receive a google drive file sharing notification from you.
(Let’s say you leave the file or folder private and share it to the franchisee only viewable. Only you and that person can see, others with links can not see.)
After you share access to a file or folder on Google Drive, you can still correct it by clicking the button next to their name. In particular you can assign ownership to them always if necessary.
Google Drive file sharing grants editing permissions to all
To share permissions for anyone with a link can also edit. You click on the blue text Change in the advanced sharing window.
Select 1 of the two starting with The On, and then select the level of access that can be sorted, added, and edited, and then click Save. The differences between the two On are as follows:
- On – Public on the web: allows files to appear on Google search. But it’s not easy to show up.
- On – Anyone with a link: don’t allow files to appear on Google search. Just pick this quickly.
How to Add to My Google Drive (add to my drive)
Around April 2020, many of you had problems adding to my Google Drive ( add to my drive) lost. Makes syncing on your computer not work the same as before, but only creates a link shortcut. This is how Nguyen Tien has contributed to us.
You go to “shared with me” as usual, click to select the folder or file to move to Drive and then click the key combination “SHIFT + Z” then there will be a small window appearing to add to the drive as before.Nguyen Tien
Resought deleted files on Google Drive
If you delete a file or folder on Google Drive, don’t worry, they’re still in the Junk Valley. When you right-click, you can restore deleted files or permanently delete them on Google Drive.
Sync Google Drive on your computer & phone
The indispensable feature of cloud storage utilities like Google Drive is file syncing between devices and on the web. If necessary, download and explore. Industries such as designers or people working on 2 computers are suitable for this feature.
Get Google Drive on your computer
Just down the left corner of the Google Drive page there is a small banner calling for Google Drive to be downloaded for the computer. You click there to download and install, please log in to your gmail address correctly.
On your computer you will appear a folder called Google Drive, and when you put a file in it, that file will be automatically uploaded to Google Drive. And vice versa, when you upload to a Google Drive page, the file also downloads itself in the Google Drive folder on your computer.
I think it’s beneficial, but it bothers me. Depending on the purpose, you should consider using Google Drive sync on your device.
Get Google Drive on your phone
Google Drive on your phone will not synchronize the download style like a computer, but only for your convenience. To get Google Drive on your phone, just open the app store and find Google Drive. Or you can load quickly by clicking the button below.
Check and buy more Google Drive storage
Google gives you 15GB of space to store data by default. Note that 15GB for all services including Gmail and other spirit is always available, not just Google Drive.
Take a look at the lower left corner to check your Google account space. If you want to buy more, click Buy storage.
There are many levels of storage for you to buy at a cost from 45,000 VND. If you want to buy, click on the blue button in the price table. But first you need to add a payment method to your Google account already.
To add a payment method to your Google account, pay.google.com and then click Add payment method.
Enter your credit card information and then click save is done.
After you’ve added a payment method, you can go back to the above step to buy Google Drive storage.
That’s basically how Google Drive is used. Mostly, google drive sharing needs to remember the right sharing style to use the right case in our work.
Please leave a comment below to share your opinion on this decent tutorial. Wish you are proficient in Google Drive soon!