How to insert video and music to PowerPoint 2023

Your presentation will be more vivid if you insert music to PowerPoint and insert video to PowerPoint. This is also one of the very effective ways to impress and attract the attention of viewers. Between slides that are only full of text and text, slides with audio inserts will stand out the most. This factor is an excellent advantage for you to convey the message and promote the content. Especially in presentations with the purpose of “launching” new products. If you still don’t know how to do it, no need to worry! Because in this article, Lucid Gen will guide you step by step in the most detailed way.

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Instructions on how to insert music to PowerPoint

Step 1: Click Insert on the PowerPoint menu and select the Audio from File (Audio on my PC) to insert music to PowerPoint. I explain a bit about the options:

Audio from File (Audio on My PC): You will choose the sounds available in the device. This is the most commonly used method. Because this plan helps to minimize the possible risks.
Audio Browser (Mac OS): Select audio files that you’ve opened with the Mac OS Music app.
Online Audio (Windows): This feature will allow you to select songs from the network directly. However, if you choose this way, you must make sure that the slide player area has internet access.
Record Audio: This section will help you to record the sounds you created yourself.

Go to Insert and Audio to insert music to PowerPoint

Step 2: You move the music play icon to the appropriate place on your slide.

Move the music inserted in PowerPoint to the appropriate place

Music formats inserted into PowerPoint

Depending on the device platform, you can use different formats to insert music to PowerPoint. This table I compiled from the source of Microsoft.

Format	Windows	macOS	iOS	Android
AA	No	Yes	No	No
AAC	No	Yes	No	No
AAX	No	Yes	No	No
AC3	No	Yes	No	No
ADTS	No	Yes	No	No
AIF	No	Yes	No	No
AIFF	Yes	Yes	Yes	No
AT	Yes	Yes	Yes	No
BWF	No	Yes	No	No
CAF	No	Yes	No	No
EAC3	No	Yes	No	No
EC3	No	Yes	No	No
M4A	Yes	Yes	Yes	No
M4R	No	Yes	No	No
MID	Yes	No	No	Yes
MIDDAY	Yes	No	No	Yes
MP2	No	Yes	No	No
MP3	Yes	Yes	Yes	Yes
MP4	Yes	Yes	Yes	No
MPG4	No	Yes	No	No
MPGA	No	Yes	No	No
SND	No	Yes	No	No
WAV	Yes	Yes	No	Yes
WAVE	No	Yes	No	No
WMA	Yes	No	No	No

If your music format is not supported, use online audio converters like convertio.co and online-audio-converter.com .

Cut music in PowerPoint if you find it necessary

Sometimes audio files have a few seconds’ silence ahead, giving you an idea of when the audio starts. You select the music file in the slide and then click Playback on the menu and Trim Audio to cut off the 2 ends of the audio.

After inserting music to PowerPoint, you can trim it in Trim Audio

Format music playing in the background

You select the music file inserted in the slide into Playback on the menu and select Play in Background. Besides, you also have many additional options as follows:

Play Across Slides: Music will be played throughout the slides until it ends.
Loop Until Stopped: The music will repeat itself on this slide until you go to another slide.

How to insert music to PowerPoint - Turn on Play in Background to let the music play in the background — Turn on Play in Background to let the music play in the background

Manually play and stop music format

Another way you can format play and pause music in PowerPoint is to go to the Animations section and select the Animation Pane tool.

Adjust how the music starts playing in the Timing section (on Windows, you have to double-click the Play animation to bring up the Timing window). Here options are corresponding to the Playback section, but its name is different.

Start: How the music is started, including After Previous (Automatically play music when it reaches this slide), On click (Manually click to play music).
Delay: The delay before the music is played.
Repeat: Playback music, including Until End of Slide (Until you go to another slide) and an optional number of times.

How to insert music to PowerPoint - Adjust the way music is played manually in PowerPoint — Adjust the way music is played manually in PowerPoint

Adjust the way the music stops at the Media Options (Play Audio, on Windows, you have to double-click the Play animation to bring up the Play Audio window). Here you have options for how the music will stop.

On click: When you click, the music stops.
After current slide: When you switch to another slide, the music is reconstructed.
After X slides: When you switch to X slides, the music will stop (X is the number).

How to insert music to PowerPoint - Adjust the way the music stops in PowerPoint — Adjust the way music stops in PowerPoint

Instructions on how to insert video to PowerPoint

A presentation with slides will make your audience feel like you’re invested. Moreover, watching videos also helps to relax the atmosphere of the presentation, reducing stress.

Step 1: You go to Insert on the menu and then select Video and Movie from File to insert video to PowerPoint.

Go to Insert and Video to insert video to PowerPoint

Step 2: You drag and drop the 4 roots of the video to stretch to a reasonable position. Usually, we should let the video be full of slides to be more beautiful to project on.

Resize after inserting video to PowerPoint

Video formats inserted into PowerPoint

Depending on the operating system, you can insert any video into PowerPoint; this is a support format table for PowerPoint that I compiled from the Microsoft information page.

Format	Windows	MacOS	iOS	Android
ASF	Yes	No	No	No
AVI	Yes	Yes	No	No
DIF	No	Yes	No	No
M15	No	Yes	No	No
M2V	No	Yes	No	No
M4V	Yes	Yes	Yes	No
M75	No	Yes	No	No
MOV	Yes	Yes	Yes	No
MP4	Yes	Yes	Yes	Yes
MPE	No	Yes	No	No
MPEG	Yes	Yes	Yes	No
MPG	Yes	Yes	Yes	No
MPG4	No	Yes	No	No
MKV	No	No	No	Yes
QT	No	Yes	No	No
TS	No	Yes	No	No
VFW	No	Yes	No	No
WMV	Yes	No	No	No

If your video is not in a supported format, please use video conversion tools like convertio.co, convert-video-online.com.

Trim the video in PowerPoint if necessary

Sometimes you want to insert a short clip of a video to PowerPoint, use the Trim video feature in Playback. You can cut off the 2 ends to get the middle part of the video.

After inserting the video to PowerPoint, you can trim the excess

Video format play and don’t

To adjust how the video is played, go to Animations on the menu, open the Animation Pane, select animation Play, and then open Timing (on Windows, you have to double-click animation Play to open Timing). In the Start section, there are ways to start similar to music.

Start: How the video is started, including After Previous (Automatically play the video when it reaches this slide), On click (Manually click to play the video).
Delay: The delay before the video is played.
Repeat: Plays back the video, including Until End of Slide and an optional number of times.

Adjust the way to start playing for videos inserted in PowerPoint

By default, the video will stop when you click on the video or through the slide. However, you can adjust the video to automatically stop after a period of time in the following ways:

Open Animation Pane, select trigger Pause, open Timing. You choose Start as After Previous (Automatically stop), select Delay as the number of seconds after the video is played.

Adjust the pause for the inserted video in PowerPoint

Epilogue

So I have finished the instructions on how to insert music to PowerPoint and insert video and PowerPoint. If this is the first time doing this, these operations will be a bit complicated. However, when you repeat about 2-3 times, you will be able to immediately get used to it and finish quickly in just 1-2 minutes.

Thank you for reading Lucid Gen‘s article!

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